The event operating system

Plan beautifully.Operate flawlessly.

The operating system for Indian wedding planners and hotel event teams. From the guest list to rooming to the baraat, EVOS keeps every detail in sync so your team can deliver extraordinary celebrations.

See how it works
Beautiful moments. Better operations.
Extraordinary events
run on clarity.
Spreadsheets everywhere
Scattered communications
Double bookings
Last-minute changes
Missing details
From chaos to clarity

Complex events are complicated. EVOS makes them simple.

Reduce manual work, eliminate silos and bring every function, from mehendi to reception, into one unified system.

See the difference
  • All teams aligned
  • Real-time visibility
  • Fewer mistakes
  • Happier clients
  • Extraordinary events
From field chaos to one source of truth

The wedding never arrives neatly.

It arrives in scribbled notes, half-updated sheets, voice notes, floor-plan sketches and calls nobody logged. EVOS reads the mess and puts every detail where your team can act on it.

How information reaches your team19 loose ends
What your team sees in EVOSLive and sourced
Riddhi & Aditya
Udaipur · 11 to 13 April 2027
Updated 2m ago
OverviewGuestsRoomingTimeline
648guests confirmed
182rooms assigned
3decisions needed
Timeline · Florals load-inResolved
07:30 SaturdayDarbar HallOwner · Satish
Handwritten noteVoice noteVenue confirmation
Rooming · Kunal JainUpdated
Room 2042 guests6E 2131 · 09:20
WhatsAppRoom sketchSheet row 214
Guest list · Meera KulkarniMerged
Meera Kulkarni +2ConfirmedJain meal
Duplicate mergedWhatsApp reply
Vendor task · Phool Bagh FloralsAssigned
Add 2 tablesDue 18:00Satish
Call historyPlanner note
!One conflict needs youFlight AI 505 appears as AI 504 in the older sheet.
Every fact keeps its sourceConflicts are surfaced, never guessedYour team works from one live plan
One platform. Every detail.

Everything you need. Beautifully connected.

A powerful, intuitive platform designed for the way Indian wedding planners and hotel teams actually work.

Different teams.
One shared view.
  • Guests
  • Rooming
  • Timeline
  • Vendors
  • Staff
  • Logistics
Guest management
320 guests · 12 groups · 98% response rate
ImportExport+ Add guest
Guest detailsView full profile
Travel & roomingFlights, rooms, transfers
Event attendanceFunctions & RSVP
Notes & historyStay in sync
Built for modern event teams

A complete suite for extraordinary events.

Modular, flexible and powerful. Use what you need, when you need it.

Guests

Guest lists, parties, profiles and dietary — one clean source.

→RSVP & calling

Track replies, run calling lists, log every outcome.

→Rooming

Room blocks, assignments, keys and check-ins.

→Travel & logistics

Flights, pickups, vehicles and drivers, live.

→Functions

Every function across every wedding day, in order.

→Timeline

The master schedule from haldi to reception.

→Run of show

Minute-by-minute run sheets, live on every phone.

→Vendors

Contacts, contracts and the tasks you owe each one.

→Food & beverage

Menus, plate counts and dietary, per function.

→Production

Stage, décor and every element, tracked to done.

→Rituals

Ceremony checklists and notes the crew can act on.

→Team & access

Roles, shifts and who sees exactly what.

→
Real-time operations

Live updates. Total confidence.

Monitor the whole wedding in real time, from guest arrivals to vendor check-ins and baraat departure. Stay ahead, stay in control.

Explore live operations
Event day live
Riddhi & Aditya · Udaipur · 12 Apr 2027
Last updated just now
Guests
850
612 arrived
Rooms
240
98% assigned
Vendors
34
On schedule
Functions
6
On schedule
Guest arrivalsLIVE
Sneha DeshmukhArrived · 10:24 · Lake Wing
850
Total guests
612
Arrived
238
Expected
When a guest RSVPs…
Automatically assign room
Send WhatsApp confirmation
Notify relevant team members
Update event count
Automation & intelligence

Automate the busywork. Elevate the experience.

Smart workflows handle the repetitive tasks, from WhatsApp confirmations to team notifications, so you can focus on what matters most: your clients.

See automation in action
“

EVOS gives us hours back every week. It's like having an extra team member who never sleeps.

Priya JainLuxury wedding planner, Jaipur
Trusted by the world's best

Built for the people behind the extraordinary.

“EVOS has completely transformed how we operate. It's intuitive, powerful, and our entire team loves it.”

Sameer KulkarniDirector of Events
The Leela

“Three-day, 900-guest weddings used to run on my phone and six spreadsheets. EVOS keeps everything, and everyone, aligned.”

Prachi JainFounder, PJ Weddings, Mumbai
Taj

“Our clients expect perfection, and EVOS helps us deliver it every single time.”

Aditya DeshmukhCreative Director, Pune
Oberoi
EVOS — an event operating system

About us

This is what happens when a software engineer becomes a wedding planner.

He didn't mean to. An engineering degree, an MBA, and then — somehow — a planning company, and a season on the ground that turned into seven years.

Seven years. A lot of weddings. Lobbies at eleven in the morning with two buses outside and one sheet of paper deciding who sleeps where. Run sheets sent on Thursday, wrong by Saturday. Fourteen WhatsApp groups and one hospitality manager's memory holding a wedding worth crores together.

Every other industry he had touched had an operating system underneath it. Hospitals got one. Airlines got one. Kirana stores got one. Weddings got nothing. A clipboard, a pen, and a very tired person.

An engineer's instinct is not to work harder inside a broken system. It is to ask why the system is broken. So he asked the planner beside him — degree in exactly this, years in the same chaos — and called an old classmate who builds software the way other people breathe.

The three of them started with the desk: the live rooming list on every crew phone. Then the briefing, so every task had one name against it. Then the run sheet, so when pheras ran late everything after them moved together. Then the pickups, because a list can't move but a flight does.

That is EVOS. The operating system for wedding teams, built by people who have stood at the desk for seven years — and who don't believe standing there alone, holding everything, should be the job.

We come as your tech vendor, not a login. Every planning company gets an account manager who onboards each wedding, trains every crew, and stands in on the day. We carry the transition, and we stay.

Every industry got its operating system. Weddings got nothing. Not anymore.

EVOS is built by Avakosha Pvt Ltd.

Extraordinary events start here

Let's build better weddings, together.

Join the planners and hotel teams who trust EVOS to bring their most ambitious celebrations to life.

See how it works
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clarity
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extraordinary